For wedding coordinators

Your whole wedding day, live on one screen.

VowSync gives every guest, vendor, and coordinator a live timeline, with real-time ETA, one-tap updates, and broadcast chimes. No app install. No group chat chaos.

See how it works

The problem

Wedding day chaos is a coordination problem.

Guests don't know when to be seated. Vendors miss cues. The couple is somewhere between the car park and the altar, and everyone is texting the coordinator. VowSync replaces the guesswork with a live, shared source of truth.

The walkthrough

Your whole day, perfectly in sync.

  1. Step 1

    Build the timeline

    Add every event of the day, from ceremony and cocktail hour to reception and grand exit, with exact times and venues. Your run-sheet, now digital.

  2. Step 2

    Tap LIVE, everyone sees it

    One tap flips the session live. Guests, vendors, and the bridal party instantly see the real-time timeline on their phones. No app install required.

    Tap LIVE, everyone sees it

  3. Step 3

    Vendors join by link

    Send your photographer, caterer, or emcee a private link. They see only what they need: no logins, no friction, no WhatsApp group chaos.

  4. Step 4

    Track couple + live ETA

    The couple's live location feeds a smart ETA engine. Guests see 'Couple arriving in 8 min', before anyone has to ask.

  5. Step 5

    Running late? Shift with one tap

    Ceremony pushed 20 minutes? Tap the event, drag the time. Every downstream event cascades automatically. The whole room stays in sync without a single phone call.

  6. Step 6

    Send a note, everyone hears a chime

    Need to tell guests to take their seats? Send a broadcast. A soft chime pings every device on the session. Quiet, coordinated, elegant.

Real-time

One change. Every screen. Instantly.

The planner moves a single beat on the master timeline, and every vendor's phone updates in the same breath. No refresh, no group-chat relay, no “did you see my last message.”

PlannerMaster timeline

Edits the single source of truth. Drag a beat, the day re-syncs.

VendorLive read-only view

Sees the current beat the instant it changes. Nothing to manage.

Pricing

One source of truth, priced for the day that matters.

Start where you are. Move up when the day gets bigger. No seats to count, no contracts to chase.

Pro

Active Logistics

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  • Everything in Basic
  • Couple live location + route line on map
  • Live ETA for guests ('Couple arriving in 8 min')
  • ETA banner on guest timeline
  • 2-minute GPS refresh
  • One-tap time shift with cascade
  • Up to 15 weddings
Start Free Trial

Up to 15 weddings

Basic

Coordination

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  • Live timeline visible to all guests
  • Vendor private links
  • Broadcast messages with chime
  • Real-time event editing
  • Up to 5 weddings
Get Started

Up to 5 weddings

Kind words

The people who run the day, on running it with VowSync.

Our guests always knew exactly where to be and when. No one was late to the ceremony because everyone could see the live timeline on their phone. The coordinator said it was the smoothest wedding she'd ever worked.
Sarah & JamesBride & Groom, Singapore 2025
As a wedding photographer, I usually spend 20 minutes tracking down the couple between shots. The live ETA on VowSync meant I knew exactly when to be ready at each location. Game-changer.
Daniel LimWedding Photographer

Questions

The things planners ask before the first event.

We already have a WhatsApp group, so why do we need this?

WhatsApp works for one-to-one messages, but a 50-person group on wedding day is noise. VowSync gives everyone a single, always-current source of truth: no scrolling, no confusion, no 'what time is dinner again?' messages burying the important updates.

Is this too expensive for a one-day event?

You're not buying software, you're buying a flawless day-of. VowSync keeps every vendor on the same beat, so you look like the most organised planner in the room on every wedding you run.

My vendors won't install another app.

They don't have to. Vendors join via a private link that opens in their browser. No sign-up, no download. They see only the events relevant to them, on any device.

Can't I just build a shared Google Sheet for free?

You can, but a spreadsheet doesn't push live updates to 80 phones, doesn't broadcast a chime when the ceremony starts, and can't show guests where the couple is in real time. VowSync replaces the sheet plus the coordinator's WhatsApp broadcast plus the phone-call chain.

What happens if someone loses internet on the day?

The timeline is fetched on load and cached on device, so guests see the last known state even offline. When connectivity returns, it syncs automatically. Critical updates are best delivered via the broadcast chime, which re-fetches on receipt.

Run your next day in sync

The day moves once.
Keep everyone on it.

One live timeline, every vendor on the same screen, changes the moment they happen. Start before your next event.